Entry Level Management / Scheduling Coordinator

Company: Aveanna Healthcare
Location: Exton
Posted on: September 21, 2023

Job Description:

Client Services SupervisorAveanna is looking for a passionate, empathetic, motivated, and committed individual to join a team that is impacting the lives of families in our community each day. This is an incredible, entry-level opportunity offering amazing growth potential! Jump start your career, learn a lot, and most importantly help our clients every single day! Position Overview
As the Scheduling Coordinator/Client Services Supervisor you're responsible for management of the recruitment, hiring, staffing, and scheduling of caregivers that meet our patient's needs. You will be collaborating with the clinical team, sales, operations, and executive leadership in performance management of the field staff. You will be working with our private duty and non-medical family scheduling needs.

• Schedule will be Monday - Friday, 8:30am - 5pm
• After hours on-call schedule - can vary from every other week to 1 time a month dependent on the branch's needs.
• Additional compensation for on-call hours
• Full comprehensive benefits Essential Job Functions
  • Maintains a current awareness of the abilities and limitations of each field/external staff member.
  • Active involvement in issues of cost containment; effectively utilizes nurses when assigning cases.
  • Participates in location recruiting activities including identifying, scheduling, and interviewing potential candidates
  • Assist in provision of orientation and training for new staff members.
  • Coordinates and manages staffing and scheduling needs according to branch location
  • Coordinate orientation and training scheduling
  • Coordinate work schedules by allocating employees in shifts and positions
  • Coordinate shift back-fill activities in the event of caregiver tardiness or absences
  • Primary point of contact with patient family regarding staffing schedules
  • You will be in an office environment with occasional field visits during agency operating hours and must be able to function in a wide variety of environments which may involve exposure to allergens and other various conditions.Requirements
    • High school diploma or GED
    • Bachelor's Degree preferred
    • Minimum of six months previous experience in recruitment or in a customer service-related field is preferred
    • Proficient Microsoft Office and typing skills Other Skills/Abilities
      • Time Management
      • Effective problem-solving and conflict resolution skills
      • Excellent organization and communication skills
      • Quick-thinking and astute decision-making skills Physical Requirements
        • Must be able to speak, write, read and understand English.
        • Occasional lifting, carrying, pushing and pulling of 25 pounds
        • Prolonged sitting, walking, standing, bending, kneeling, reaching, twisting
        • Ability to climb stairs
        • Must have visual and hearing acuity Environment
          • Performs duties in an office environment with occasional field visits during agency operating hours.
          • Must be able to function in a wide variety of environments which may involve exposure to allergens and other various conditions Other Duties
            • Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.Equal Employment Opportunity and Affirmative Action: Aveanna provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Aveanna complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Position Overview
              The Client Services Supervisor is primarily responsible for management of the recruitment, hiring, staffing and scheduling of caregivers that meet the patient's needs. Responsible for collaborating with the clinical team, operations and executive leadership in performance management of the field staff.
              
              Essential Job Functions
              --- Maintains a current awareness of the abilities and limitations of each field/external staff member.
              --- Demonstrates a thorough knowledge and adherence to company policies and procedures.
              --- Maintains an active involvement in issues of cost containment; effectively utilizes nurses when assigning cases.
              --- Demonstrates an ability to identify and solve problems; uses initiative and good judgment to reach quality decisions.
              --- Demonstrates an active and positive role in evaluating staff performance
              --- Maintains an excellent rapport with patients and caregivers and effectively promotes harmonious interpersonal relationships.
              --- Assist in provision of orientation and training for new staff members.
              --- Coordinates staffing needs according to branch location guidelines
              --- Manage and maintain staffing schedule according to branch location guidelines
              --- Coordinate orientation and training scheduling
              --- Coordinate work schedules by allocating employees in shifts and positions
              --- Coordinate shift back-fill activities in the event of caregiver tardiness or absences
              --- Be primary point of contact with patient family regarding staffing schedules
              --- Participates in location recruiting activities including identifying, scheduling, and interviewing potential candidates.
              
              Requirements
              --- High school diploma or GED
              --- Must be able to work after hours on-call schedule
              --- Proficient Microsoft Office skills
              --- Proficient typing skills
              
              Preferences
              --- Bachelor's Degree
              --- Six (6) months previous agency staffing or recruiting experience
              --- One (1) year previous office work experience a plus
              --- Healthcare experience a plus
              --- Bilingual a plus
              
              Other Skills/Abilities
              --- Must be able to adhere to confidentiality standards and professional boundaries at all times
              --- Ability to remain calm and professional in stressful situations
              --- Ability to multi-task
              --- Attention to detail
              --- Time Management
              --- Effective problem-solving and conflict resolution skills
              --- Excellent organization and communication skills
              --- Quick-thinking and astute decision making skills
              
              Physical Requirements
              --- Must be able to speak, write, read and understand English
              --- Occasional lifting, carrying, pushing and pulling of 25 pounds
              --- Prolonged sitting, walking, standing, bending, kneeling, reaching, twisting
              --- Ability to climb stairs
              --- Must have visual and hearing acuity
              
              Environment
              --- Performs duties in an office environment with occasional field visits during agency operating hours
              --- Must be able to function in a wide variety of environments which may involve exposure to allergens and other various conditions
              
              Other Duties
              --- Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.As an employer accepting Medicare and Medicaid funds, employees must comply with all health-related requirements in all relevant jurisdictions, including required vaccinations and testing, subject to exemptions for medical or religious reasons as appropriate. Notice for Job Applicants Residing in California

Keywords: Aveanna Healthcare, Lower Merion , Entry Level Management / Scheduling Coordinator, Executive , Exton, Pennsylvania